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Changing Holiday From 8% Each Pay


I have a casual employee who has recently become a permanent employee. How do I change their holiday pay from 8% each pay?

Section 28 of the Holidays Act 2003 allows for the payment of holiday pay to be included in a casual employee's regular pay under certain circumstances.

This FAQ explains what to do if an employee in the above circumstances subsequently becomes a permanent employee.



From the Employee Maintenance screen, select the employee, select the leave page, then select holiday pay. The following screen is shown.

Note the setting of Min % Each Pay. Change it to As Per Act and then click GO



From the Employee Holiday Pay Entitlement screen shown below, scroll down to Step 3 Enter Opening Entitlements.

In the Opening Entitlement Date field enter the date on which the employee became permanent.

Ensure the Opening Entitlement Days Owing field shows None.

The employee now accumulates holiday pay from the date entered.

Section 28
When annual holiday pay may be paid with employee's pay

(1) Despite section 26 , an employer may regularly pay annual holiday pay with the employee's pay if

(a) the employee

(i) is employed in accordance with section 66 of the Employment Relations Act 2000 on a fixed-term agreement to work for less than 12 months; or

(ii) works for the employer on a basis that is so intermittent or irregular that it is impracticable for the employer to provide the employee with 4 weeks' annual holidays under section 16; and

(b) the employee agrees in his or her employment agreement; and

(c) the annual holiday pay is paid as an identifiable component of the employee's pay; and

(d) the annual holiday pay is paid at a rate not less than 8% of the employee's gross earnings.

(2) If an employee to whom subsection (1)(a)(i) applies is employed by the same employer beyond 12 months on a series of fixed-term agreements of less than 12 months each, the employer and employee may agree that the employee is to be paid in accordance with subsection (1) regardless of the number of agreements.

(3) If the fixed-term agreement of an employee to whom subsection (1)(a)(i) applies is followed by permanent employment with the same employer, the employee

(a) becomes entitled to paid annual holidays at the end of 12 months' continuous employment (including the period of that fixed-term agreement) under section 16; but

(b) the amount of the holiday pay that the employee is entitled to be paid for the holidays is reduced by the amount that the employee has already received under subsection (1).

(4) If an employer has incorrectly paid annual holiday pay with an employee's pay in circumstances where subsection (1) does not apply and the employee's employment has continued for 12 months or more, then, despite those payments, the employee becomes entitled to annual holidays in accordance with section 16 and paid in accordance with this subpart.

More on processing holiday pays

  52 week history not required   Annual compulsory closedowns
  Holiday pay - daily rates   Changing holiday from 8% each pay
  Using the leave calendar   Termination 8% Part Year Payment
  Employee leave profile   Leave owing report is estimate
  Taxing of holiday pay   Holiday pay miscellaneous
  Alphabetical Index FAQ Questions FAQ Contents Back to top
More on the Holidays Act

  Annual Leave Changes 2007 - Ace Payroll   No penal payments if called back from leave
  Annual Leave Changes 2007 - Auckland Chamber of Commerce   Payments for statutory holidays
  Holiday and leave contents   Holiday pay entitlements
  Holidays Act 2003 full text   Annual compulsory closedowns
  Relevant Daily Pay - Irregular Work Pattern   Holiday pay miscellaneous
  Heinz Wattie day definition   ERS - How is holiday pay worked out?
  Employment Relations Service FAQ's   Taxing of holiday pay
  Employee can go fishing while sick   Public holiday entitlements
  No holiday pay on redundancy   Time Bank
  Annual leave accumulates until taken   How to manually change from 4 to 5 weeks
  Alphabetical Index   Case Law Back to top
More on Public Holidays

  Public Holiday Taken   Christmas New Year
  Public Holiday Worked   Labour Day
  Sick Leave On Public Holiday   Queen's Birthday
  Default Provincial Anniversary   ANZAC Day
  Public Holiday Calendar   Public holiday entitlements
  Easter Holidays   Employment Relations Service FAQ's
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  Alphabetical Index   Case Law Back to top
Other Leave Sections
  Holidays Act 2003   Public Holiday Worked   Annual Holiday Payments   Time Bank
  Public Holiday Entitlements   Alternative Holidays   Sick Leave   Holiday & Leave Contents
  Public Holiday Taken   Annual Holiday Entitlements   Bereavement Leave  
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Updated: 31st March 2010
Published: 8th December 2008
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